Privacy Policy

Updated: June 16, 2025 Privacy Policy We at Small Machines AI LLC (“Small Machines,” “we,” “our,” or “us”) respect your privacy and are strongly committed to protecting any information we obtain from or about you. This Privacy Policy describes our practices with respect to personal data that we collect from or about you when you use our website, mobile application, and services (collectively, the “Services”). Note: This policy does not apply to any third-party services that Pocket Panel may link to or integrate with. 1. Personal Data We Collect We collect personal data (“Personal Data”) from you as follows: Personal Data You Provide - Account Information: When you create an account, we collect your name, contact details, password, payment information, and other details. - User Content: This includes prompts, uploaded files, voice recordings, and messages you submit in chats or during board meetings. - Communication Information: If you contact us (e.g., email or social media), we collect details like your name, contact info, and messages. - Other Information: This may include survey responses, event participation details, or identity verification documents. Personal Data from Your Use of the Services - Log Data: IP address, browser details, timestamps, and usage patterns. - Usage Data: What content you engage with, your device type, time zone, and interactions with features. - Device Information: OS, device ID, and browser settings. - Location Info: We may infer your location from your IP or use device GPS if explicitly allowed. - Cookies: Used to improve your experience. For details, see our Cookie Policy. From Other Sources We may receive Personal Data from trusted partners (e.g., for security, marketing, or fraud prevention purposes). 2. How We Use Personal Data We use your data to: - Provide and improve Pocket Panel’s features. - Communicate with you about updates, services, and promotions. - Prevent fraud and protect our systems. - Comply with legal obligations and enforce our Terms of Service. - Develop and improve our AI models (when permitted). We may also aggregate and anonymize data for research or analytics, without identifying individuals. 3. Sharing of Personal Data We may share Personal Data with: - Service Providers: Hosting, analytics, payment processors, and customer support vendors. - Business Transfers: In case of acquisition, merger, or reorganization. - Legal Authorities: As required by law or for protection of rights and safety. - Affiliates: Within our corporate group, under this same policy. - Other Users: When explicitly shared via chat, links, or collaboration features. 4. Data Retention We retain your data only as long as necessary to: - Provide the Services; - Fulfill legal obligations; - Resolve disputes and ensure security. 5. Your Rights Depending on your jurisdiction, you may have the right to: - Access or correct your Personal Data. - Delete your data. - Transfer it to another service. - Withdraw consent or object to certain uses. - File a complaint with a data protection authority. For requests, contact us at: privacy@smallmachines.ai 6. Children Pocket Panel is not for children under 13. If you believe a child has provided us with data, contact us immediately. 7. Security We implement safeguards to protect your data. However, no system is perfectly secure. Be cautious about what information you share. 8. U.S. State Disclosures We do not sell or share personal data for behavioral advertising or profiling. If required by law, you may request to access, delete, or correct your data. 9. Changes to this Policy We may update this policy periodically. We will post changes on this page and update the effective date above. 10. Contact Us For any privacy-related questions or concerns, please contact: 📧 privacy@smallmachines.ai